New Feature: Support for Group Invoices in NetSuite 

Platform: NetSuite Unified Platform (UP) 
Product Area: ERP Payments + Collaborative AR (C-AR) 

What’s New: 

Versapay now supports Group Invoices from NetSuite using the Summary Invoice feature in Collaborative AR (C-AR). This enhancement allows merchants who use NetSuite’s native Group Invoice functionality to sync and manage consolidated invoices in C-AR—streamlining invoice delivery and payment experiences for customers. 

What is a Group (Summary) Invoice? 

In NetSuite, the Group Invoice feature allows users to combine multiple invoices into one consolidated "parent" invoice—ideal for customers who prefer fewer invoices or grouped billing cycles. 

In C-AR, this is referred to as a Summary Invoice, and it mirrors the NetSuite Group Invoice for consistent handling across platforms. 

Data Flow: NetSuite → C-AR 

Group Invoice 

• Only syncs if one or more child invoices are attached 

• The “Do not sync to Versapay” box must be unchecked 

Child Invoice 

• Must be marked for grouping and assigned to a parent Group Invoice to sync 

• Edits or removals of child invoices from the parent in NetSuite will not sync 

• The “Do not sync to Versapay” box must be unchecked 

Reconciliation 

• Takes place at the child invoice level only 

• The Group (Summary) invoice is not used for reconciliation 

Prerequisites 

Embedded Bundle 

Ensure the following bundles are installed and updated: 

• AR Automation & Collaboration (Bundle ID: 413798) — Version 2.0.0+ 

• Versapay SuitePayment (Bundle ID: 124110) — Version 2025.2+ 

Group Invoices must be: 

• Enabled in NetSuite (consult NetSuite PS or your IT admin) 

• Enabled per customer record: "Enable Group Invoices" 

• Enabled per invoice: "For Invoice Grouping" 

C-AR Configuration 

Ensure C-AR settings are compatible: 

• Prepayment Mode: OFF or ON (without auto-matching) 

• Manual Matching Modes: OFF (for C-AR, VCC, ERP Payments, External Payments) 

• Paper Mode: OFF or UI_ONLY 

• Short Pay Mode: INVOICE or OFF 

• Recurring Invoices: OFF 

Setup & Functionality 

PDF Setup (via Embedded Bundle) 

To display Group Invoice PDFs in C-AR: 

1. Go to the Script Deployment for Versapay Integrations - PDF Endpoint 

2. In the parameters, configure: 

1. Group Detail Template: Script ID for Standard Invoice Group (Detailed View) template 

2. Group Summary Template: Script ID for Standard Invoice Group (Summary View) template 

3. Invoice Group Summary Search: Invoice Group PDF Print - Summary (comes with bundle 413798) 

4. Invoice Group Detail Search: Invoice Group PDF Print - Detail (also from bundle 413798) 

You can edit saved searches to customize column titles, data, and filters. 

• "Use Alias in Labels" → Enable to customize table headers 

• "Include Invoice Group Detail" → Enable for detailed PDF; disable for summary-only view 

PDF output is generated using saved search data and NetSuite's native PDF templates. Versapay does not release the PDF or manage its formatting directly. 

Connector Setup 

In the NetSuite NextGen Connector, under the Invoices tab, choose one of the following settings for Invoice Group Sync Settings: 

1. Do not sync Grouped Invoices or child invoices 
   → Default for new connectors. Use if you’re not using NetSuite’s Group Invoices feature. 

2. Sync Grouped Invoices (parent and child) 
   → Best for clients who want to sync all group-related data into C-AR. 

If a child invoice has a PDF issue, it will still sync and be marked as not in draft status unless configured otherwise. 

3. Do not sync Grouped Invoices, only child invoices 
   → Default for existing connectors. Use if you want to display only individual invoices, not their parent Group Invoice.